Manager's Report for the June 12, 2018 Town Council Meeting

Proposed Upcoming Town Council Meeting Schedule

June 12th – 6:30 PM Regular Town Council Meeting
July 10th – 6:30 PM Budget Workshop, Regular Town Council Meeting, LCS CRA Board Meeting
August 14th – 6:30 PM Regular Town Council Meeting
September 11th – 6:30 PM Budget Meeting, Regular Town Council Meeting, LCS CRA Budget Meeting
September 25th - 6:30 PM Budget Meeting, Regular Town Council Meeting

Upcoming Events

June 8th – Movie Night – Paddington 2
June 18th – 22nd - Lake Clarke Shores Fishing Camp
August 3rd – Movie Night at Town Hall
Oct 31st – Better than Halloween Party

Munis

The Town uses Munis, a product of Tyler Technologies, as its financial, HR and utility management software.  We currently have several modules for accounts payable, general ledger, accounts receivable, payroll, utility billing, and others.   We are operating on Version 11.2.  It will not be supported by Tyler Technologies after December 2018.  We are allowed a free upgrade every other year and will be targeting April/May 2019 for the next upgrade.  Additionally, we are investigating adding new capabilities or upgrading existing modules as the budget allows to improve workflow and our customers experiences. 

  • We plan to add the Tyler-hosted Citizen Self Service Portal to allow our customers to see their bill details and make payments online. 
  • We are also looking to add Tyler Forms to allow for changes to our utility billing, payroll reporting, and financial reporting.  One of the major advantages to Tyler Forms is the ability to provide detailed messages in greater length on the utility bills (another way to reach our customers and residents). 
  • We will also update the Utility Billing Module from UB-Classic to UB-CIS.  This update will be costly, but again, Tyler has stopped supporting UB-Classic. 
  • Finally, we are looking at electronic records management.  We are comparing the pro and cons of Laserfische and Munis Content Manager Enterprise.  Both products will allow us to better manage the stacks of paper associated with the utility capital projects, the penny sales tax capital projects, the building department permit and business tax data and contract management.

Financial Data From the Property Appraiser

We received the 2018 estimate of the total taxable value from the Property Appraisers office.  Values within the Town are up again to $257,053,641.  This reflects a 5.7% increase in taxable value.  The taxable value for the CRA went up to $28,401,789.  This reflects a 4.7% increase in the CRA this year and an overall Tax Increment Value of $3,715,150.  The CRA taxable value is up 15% since inception. 

Website Upgrade and Changes

The Town is becoming more sophisticated in communicating on various electronic media platforms.  We have found the Town’s website lacking in some ways and wish to have it updated and redesigned.  Primary goals for the web redesign include ADA compliance, security, data backup and retention, ease of use for the residents, and improve efficiency for staff management.  Staff has interviewed three firms that service municipal web sites and is currently comparing the pros and cons of each proposal.  Costs of the website redesign are expected to be approximately $12,000.  Staff expects the new website to have a significant e-commerce component, to support the CSS module from Munis as discussed above, and to be “mobile” friendly.