Manager's Report for the September 13, 2016 Town Council Meeting

Proposed Upcoming Town Council Meeting Schedule
Sept 13th – 6:30 PM 1st Budget Hearing followed by Regular Town Council Meeting followed by CRA
Sept 27th – 6:30 PM 2nd Budget Hearing followed by Regular Town Council Meeting
Oct 18th – 6:30 PM Regular Town Council Meeting
Nov 8th – 6:30 PM Regular Town Council Meeting

Upcoming Events
September 17th – 8:00 AM International Coastal (Waterway) Cleanup
October 31st – 5:00 PM “Better Than Halloween” with New Life Alliance Church
November 13th – 7:00 AM Loop Around the Lake
December 3rd – Parade and Tree Lighting
December 7th – Holiday Home Decoration Contest

2017 Utility Fund Capital Projects
The utility rate study we have been following was prepared in the summer of 2011.  That rate study set forth two significant goals; it showed we could have no rate increases for five years and it showed we could have a fairly consistent capital spending plan.  The capital spending plan has been approximately $440,000 to $460,000 per year for five years.  Last year we changed our approach and spent nearly $900,000 just on the LCS sewer system alone.  This investment we took from our reserves. 

We have identified four capital construction projects that, for several reasons, need to be done this year.  The costs of these projects total approximately $1,140,578.  I have budgeted and recommend that we borrow $1,250,000 to cover the costs of the projects.  The information received to date suggests that a 10-year bank loan will require about $150,000 in annual debt service.  We will need to reduce our annual capital spending from the approximate $450,000 per year to an estimated $300,000 per year until either we pay off the loan, reduce our other utility debt (2019), or build reserves back to the point we feel comfortable we can pay off this debt ahead of schedule.

We have new customers coming in the Seminole Manor service area.  New customers require new infrastructure.  We have identified a new project which needs to be completed before our new customers come on line.  The new project is identified in the budget as Lawrence Road 12” Water Main ($551,562).  An additional project is required to be completed immediately by the County’s Road and Bridge Department.  That project is identified as LWDD-17 Utility Relocation Project ($269,620).  We had two water main breaks on Indian West this year.  We have budgeted to replace that old 4-inch pipe with new 8-inch pipe and add a new fire hydrant mid-block ($191,906).  Several residents along Mango Circle have requested the Town to provide them water.  We have a plan to install a water line from Clarke Road to Mango Circle ($127,490).

Florida Boating Improvement Program (FBIP) Grant
The project has several concurrent ongoing activities: Dock Bid Documents – These are being reviewed by FWC; Power – We have contacted our electrician for a bid to set the meter main and run conduit to each dock for dock lights and cameras; We are also talking with FPL to get a new service set and one of their poles removed; Fencing – Fencing has been installed.  Security – We are working with Access Computers on the cameras and the line of sight connection to Town Hall.

Blueway Trail Project
Treasure Coast Regional Planning Council (TCRPC) has published the Request for Qualifications (RFQ) for the selection of the engineering team.  Six firms responded and three of the six will be making a presentation to the selection committee on Monday, September 12th here at Town Hall.  Selection of the engineer is based on qualifications, not price.  The process is lengthy and Notice To Proceed with the design is scheduled for October 3rd.