Manager's Report for the June 14, 2015 Town Council Meeting

Proposed Upcoming Town Council Meeting Schedule
June 14th – 6:30 PM Regular Town Council Meeting
July 12th – 6:30 PM Budget Workshop followed by a Regular Town Council Meeting
August 9th – 6:30 PM Regular Town Council Meeting

Upcoming Events
June 20 – 24th – 9AM to Noon Fishing Camp

Florida Boating Improvement Program (FBIP) Grant
We received the executed contract on February 4, 2016.  Engenuity Group has been working to create the bid documents for the docks.  We will bid the project the week of June 13, 2016 and award the proposed contract at the July Town Council meeting.  Staff is working with our existing contractors to add water service, lighting, and security cameras to the new docks and boat ramp area.  The tree has been removed on the fence line, the signage has been moved, and staff is working on quotes for new fencing.  Temporary ramp closures will be required during some of the improvements to the boat ramp area.  The new homeowners of the old sober home located at 7300 West Lake Drive, have asked that the dock not curve south, but go straight out into the Lake.  Staff has checked with FBIP, and they are allowing the dock on the south side of the boat ramp to be straightened,  It will remain 40 feet long.

Surveillance at the Town Hall
The Surveillance System at Town Hall needs to be upgraded.  A growing number of parents recognize Town Hall, the park and the parking lot as a neutral and safe location.  We have evaluated three proposals for new cameras and new recording equipment.  Staff has chosen our current IT firm to upgrade the Town Hall camera and recording system with robust, non-proprietary, flexible equipment, and to allow for the expansion of the system to the boat ramp after the installation of the new docks.  The cost of the system for Town Hall will be approximately $6,000.  The new system will have the ability to grow to accept other park areas as well.  The expansion of the system to the boat ramp will be done wirelessly.  In preparation for the “line-of-sight” connections to the four cameras proposed for the boat ramp, a large black olive tree in the southeast corner of the Police Department parking lot will be removed.

2016 Recodification
We expect to transmit our code and ordinances to the Municode Corporation the last week of August.  Any significant code changes need to be heard on first reading in July and second reading and adoption in August.  Please let me know if there are specific things we need to change within the code as soon as possible.

Lake Clarke Shores Community Redevelopment Agency
Staff, the Mayor, and Dr. Kim Delaney from Treasure Coast Regional Planning Council attended the Board of County Commissioner Board meeting on May 17th.  The BCC was considering our request to create a CRA.  During the meeting, County staff made a presentation strongly suggesting the BCC deny our request.  After the staff presentation and questions, we were allowed 9 minutes to present our reasoning as to why this was a good project for the Town and the County.  The BCC voted 7-0 to approve the CRA, directed staff to bring back a new County resolution supporting the CRA, allowing for its creation, and to bring back an interlocal agreement between the Town and the County setting out the terms and conditions for a new County/Town Partnership.  Staff has negotiated an Interlocal Agreement that will be available for Town Council approval at the meeting on June 14th and will then be approved by the BCC on July 12th.  Mr. Schoech is working with Town staff to ensure we get all the necessary Ordinances, notices and Resolutions approved before Oct 1, 2016...Staff has been working with Mr. Bennett on the financial structure for the CRA.

Utility Improvement Projects in Seminole Manor
The Utility department is currently permitting two projects in Seminole Manor.  The first is the 12-inch water main being used to provide water service to Maralogo Cay and to improve system pressure for Starlight Cove Elementary School.  The second project is the relocation of the sewer forcemain and water main over the drainage culvert under Lawrence Road as required by the Palm Beach County Roadway Department.  We anticipate asking the Town Council to approve the two construction agreements in August.