Manager's Report for the October 15, 2013 Council Meeting

Proposed Council Meeting Schedule for 2013-2014
November 12th – 6:30 PM – Regular Town Council Meeting
December 10th – 6:30 PM – Regular Town Council Meeting
January 14th – 6:30 PM – Regular Town Council Meeting
February 11th – 6:30 PM – Regular Town Council Meeting
March 4th – 6:30 PM – Regular Town Council Meeting (Candidate Forum if required)

Utility Building Construction
Construction has begun.  The floor slab and foundations are complete; the problems have been resolved.  The Building is on site and we are waiting on Palm Beach County approval to start erection.  The Plat has been resubmitted to the County Engineering Department for review.  Approval of the Plat will occur concurrent with the rezoning approval at the December 5th BCC meeting.  We expect a Certificate of Occupancy on December 13th

IT Server Rebuilds
Equipment has been ordered for the new servers.  We have asked our current IT support company (NetDirective) to maintain service until November 1.  The new company is working off line until the new system is here and configured.  The new servers will not fit in the Police Department electrical room so we are moving them back to Town Hall.  The move is requiring us to make some changes to the A/C system in Town Hall which includes adding some dedicated electrical outlets to the electrical room next to my office.

Special Events
October 30, 2013 - A Better Than Halloween Party – 5:00 PM Town Hall Park
December 7, 2013 - Holiday Parade – 11:00 AM – Town Hall Parking Lot
December 7, 2014 – Tree Decorating and Lighting – 5:00 PM – Memorial Park (includes Tree Dedication for Jim Tackett)
Notice!  Town Hall will be closed Veterans Day (November 11th) and Thanksgiving (November 28th and 29th)

Forest Hill Boulevard Sewer Utility
The property at 1800 Forest Hill Boulevard (FHB) is called the Forest Hill Plaza (Plaza).  Next to the Plaza is the Photo Image building.  It is under contract to the Plaza owner and the new plan is to put Dunkin Donuts in the Photo Image building.  The Plaza owner has indicated he is willing to construct certain portions of the project to maintain his schedule for tenant improvements for Dunkin Donuts.  Charlie and I are working to create a Developers’ Agreement which defines what the Owner will be installing, what standards he will build the facilities to, and when we would reimburse him for the work he has done for us.  Negotiations continue.  AECOM is working to complete the Master Plan documenting all the options reviewed and the reasoning behind the option chosen to implement by November 1, 2013.  Charlie is taking the lead on the legal documents and the method of assessment.  The least expensive alternative for supplying wastewater services to the south side of FHB is estimated to be just under $2,000,000.  It is my recommendation that we borrow these funds and not deplete the Utility Reserves. 

FY 2013 Audit
Mr. Bennett has asked that we start the audit process.  Several staff and a Council Member will get Fraud Risk Assessment forms to fill out and return directly to Ron’s office.  Bill Thrasher has a Fraud Risk Assessment Letter to complete and I need to complete a Management Inquiry Statement.